ICE Hub

Privacy Statement

ICE Banner 2024

Privacy Statement

Effective Date: 2 January 2025

Welcome to ICE Hub (ice-hub.biz and ice-germany.biz). Your privacy is of paramount importance to us. This Privacy Statement explains how we collect, use, and protect your personal data when you visit our website, interact with our services, or engage with our community.

1. Who We Are

ICE Hub is a global community platform dedicated to in-house corporate event teams. We operate as the data controller for personal data collected through our website. If you have questions about this statement, contact us at:

Email: accounts@ice-hub.biz
Address: 20-22 Wenlock Road, London N1 7TU

2. Personal Data We Collect

We may collect and process the following types of personal data:

  • Identity Information: Name, job title, and employer.
  • Contact Information: Email address, phone number, and mailing address.
  • Usage Data: IP address, browser type, operating system, and browsing activity on our site.
  • Marketing Preferences: Information about your communication preferences and interests.

3. How We Use Your Data

We process your personal data for the following purposes:

  • To provide and improve our services.
  • To personalize your experience on our platform.
  • To communicate event updates, newsletters, and marketing content (with your consent).
  • To process award entries and facilitate community recognition programs.
  • To comply with legal obligations.

4. Legal Basis for Processing

We rely on the following legal grounds to process your data:

  • Consent: For marketing communications (you can withdraw your consent at any time).
  • Contractual Obligation: To deliver services you’ve requested.
  • Legitimate Interests: To enhance user experience and ensure platform security.
  • Legal Compliance: To meet regulatory requirements.

5. Data Sharing

We do not sell or share your data with third parties for marketing purposes. However, we may share data with:

  • Service Providers: Who support our website and services.
  • Legal Authorities: When required to comply with legal obligations.

6. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this statement or as required by law.

7. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data.
  • Rectify inaccurate data.
  • Request deletion of your data (“Right to be Forgotten”).
  • Restrict or object to data processing.
  • Data portability.
  • Withdraw consent for marketing communications.

To exercise your rights, contact us at [Insert Contact Email].

8. Cookies

Our website uses cookies to improve functionality and analyze usage. For detailed information, please refer to our [Cookie Policy].

9. International Data Transfers

If we transfer your data outside the UK or EEA, we ensure adequate safeguards are in place to protect your data, such as Standard Contractual Clauses.

10. Security Measures

We employ robust technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

11. Updates to this Privacy Statement

We may update this statement periodically. Any significant changes will be communicated on this page or directly to you.

12. Contact Us

For inquiries or concerns about this Privacy Statement, contact:

Email: accounts@ice-hub.bi